MeitY Unveils ‘Entity Locker’, A Cloud-based Business Document Management Infrastructure

The Entity Locker is a new digital public infrastructure developed by the Ministry of Electronics and Information Technology (MeitY) through its National eGovernance Division (NeGD). It's designed to streamline the management, verification, and storage of business documents.

Entity Locker is a secure, cloud-based solution that simplifies the storage, sharing, and verification of documents for a wide range of entities, including large organisations, corporations, micro, small, and medium Enterprises (MSMEs), trusts, startups and societies.

1. Real-time Access: Integrates with government databases to provide real-time document verification.
2. Consent-based Sharing: Allows secure sharing of documents with the user's consent.
3. Role-based Access: Implements Aadhaar-authenticated access to ensure accountability.
4. 10 GB Encrypted Cloud Storage: Provides secure storage for business documents.
5. Legally Valid Digital Signatures: Ensures documents are properly authenticated

The platform aims to minimize administrative overhead, speed up processing times, and enhance operational efficiency for businesses. It also supports compliance with regulatory and reporting requirements and integrates with systems like the Ministry of Corporate Affairs, GST Network, and Directorate General of Foreign Trade.

The Entity Locker offers numerous benefits across various industries by simplifying and securing business document management. Here’s how it can be particularly beneficial:

For Startups and Small Businesses:

Streamlined Compliance: Easily manage and submit necessary documents for various registrations and compliance requirements.

Document Security: Store critical business documents securely with encryption and control who has access to them.

Efficiency: Reduce the administrative burden of handling physical documents, leading to faster processing times.

For Large Corporations:

Centralized Repository: Maintain a central repository for all business documents, accessible to authorized personnel only.

Audit Trail: Keep a detailed log of document access and modifications to enhance accountability and transparency.

Scalable Solutions: Handle large volumes of documents efficiently with scalable cloud storage.

For Financial Institutions:

Verification: Quickly verify documents for loan applications, opening bank accounts, and other financial transactions.

Risk Management: Reduce the risk of fraud by ensuring documents are authenticated and legally valid.

Customer Convenience: Improve customer experience by enabling seamless document submission and verification.

For Government Agencies:

Inter-agency Collaboration: Facilitate the sharing of verified documents across different government departments and agencies.

Reduced Paperwork: Minimize the need for physical document submission, making processes more efficient and eco-friendly.

Transparency: Enhance transparency in administrative processes by maintaining a reliable digital record of documents.

For Healthcare Providers:

Patient Records: Securely store and manage patient consent forms, insurance documents, and other essential records.

Compliance: Ensure compliance with regulatory requirements for document handling and storage.

Operational Efficiency: Streamline administrative tasks and improve overall operational efficiency.

By leveraging the capabilities of the Entity Locker, businesses and organizations can achieve better document management, enhanced security, and improved operational efficiency.

Senior officials from MeitY emphasise that Entity Locker is more than just a technological innovation. It is a strategic initiative designed to reduce administrative friction, catalyse productivity, and unlock new opportunities for businesses. The platform reflects the government’s commitment to creating a digitally empowered and efficient business environment.